Safal (“Safal,” “we,” “our,” or “us”), we value your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, and safeguard your information when you register for or attend the Safal Summit (the “Event”), participate in other Safal programs, visit our website, or otherwise engage with us.
1. Information We Collect
We may collect the following types of information:
Personal Information:
Such as your name, email address, phone number, school or company name, job title and role when you register for the Event or other Safal programs.
Event Participation Data:
Including session preferences, feedback, dietary requirements, accessibility needs, or other details you provide to help us plan and deliver the Event and related activities.
Media Content:
Photographs, videos, or audio recordings taken at the Event or Safal activities that may capture your image.
Website Usage Data:
Including IP address, browser type, device information, pages visited, and general analytics collected via cookies or similar technologies when you interact with our website.
2. How We Use Your Information
We use the information we collect to:
Process your Event registration and manage your attendance
Communicate with you about the Event, Safal programs, updates, and related opportunities
Improve the Event experience and plan future Safal initiatives and Summits
Share Event highlights (e.g., photos or recordings) with attendees and the broader community
Maintain records for organizational, safety, and compliance purposes
Meet legal, safety, and regulatory requirements
3. Sharing Your Information
We do not sell, rent, or trade your personal information.
We may share your information with:
Trusted service providers (e.g., ticketing platforms, payment processors, IT support, event production teams, communication platforms) who help us operate the Event and our programs, under appropriate confidentiality and data protection obligations.
Event partners or sponsors, but only where you have provided consent (for example, by opting in to receive communications from them).
Legal authorities or other parties, if required by law, in response to legal processes, or when necessary to protect the safety, rights, or property of Safal, our attendees, or the public.
4. Data Security
We take reasonable steps to safeguard your information from unauthorized access, loss, misuse, or disclosure. Access to personal information is limited to authorized volunteers, staff, and service providers who need it to perform their roles.
5. Your Rights
Depending on your location and applicable law, you may have the right to:
Access the personal information we hold about you
Request correction or deletion of your information
Object to or restrict certain types of processing
Withdraw consent at any time (where processing is based on your consent)
To exercise these rights or ask questions about your data, please contact us at:
[Insert Safal contact email or form link here]
6. Cookies
Our website may use cookies or similar technologies to improve user experience, remember your preferences, and analyze website traffic. You can manage or disable cookies through your browser settings, although some features of the website may not function properly if cookies are disabled.
7. Media and Recordings
By attending the Event or other Safal activities, you acknowledge that photographs, videos, and recordings may be taken. These may be used by Safal for promotional, educational, or archival purposes (for example, sharing highlights with our community or on our website and social media). If you do not wish to be prominently featured in media, please notify us in advance or speak with a Safal team member at the Event.
8. Data Retention
We retain personal information only as long as necessary to deliver the Event and related programs, maintain legitimate organizational records, comply with legal obligations, or pursue other lawful business purposes. When information is no longer needed, we will securely delete or anonymize it where feasible.
9. Changes to This Policy
We may update this Privacy Policy periodically to reflect changes in our practices, the Event, or applicable laws. Any updates will be posted on our website with an updated effective date. We encourage you to review this Policy regularly.